Details

Salary: KSh 15,000 - 20,000
Job Type: Full-time
Career Level: Junior
Job Posted By: Individual
Responsibilities: Receiving and welcoming visitors and customers. Answering phone calls and responding to emails. Filing and organizing documents and records. Entering and updating information on computers. Printing, scanning, photocopying, and preparing documents. Assisting with appointments and office schedules. Handling basic customer inquiries and directing them to the right person. Keeping the office organized and ensuring supplies are available. Supporting other staff with daily administrative tasks. Maintaining confidentiality and handling office information responsibly. Following instructions from supervisors and completing assigned duties on time. Working professionally and respectfully with colleagues and customers.
Minimum Experience: 2 years
Requirements and Skills: Requirements: High school diploma or equivalent; additional administrative training is an advantage Previous experience in an office, administrative, or customer service role preferred Proficiency in Microsoft Office Suite, Google Workspace, email, and calendar management Strong organizational and time-management skills Excellent written and verbal communication skills Ability to handle confidential information professionally Attention to detail and accuracy in data entry and document preparation Ability to multitask, prioritize responsibilities, and meet deadlines Professional, friendly, and dependable attitude Ability to work independently and as part of a team Key skills: Scheduling and appointment coordination Filing and record management Reception and telephone etiquette Data entry and document formatting Basic bookkeeping or invoice processing Problem-solving and customer service Adaptability and willingness to learn
Minimum Qualification Requirements: For a general Office Employee position, you can write the minimum qualifications like this: Minimum Qualifications & Requirements KCSE certificate or equivalent qualification. Certificate or Diploma in Business Administration, Office Administration, Secretarial Studies, or a related field is an added advantage. At least 1 year of relevant office or administrative experience is preferred. Basic computer skills, including Microsoft Word, Excel, and email. Good communication and interpersonal skills. Good organizational and time-management skills. Ability to maintain accurate records and handle confidential information. Ability to work independently and as part of a team. Good command of written and spoken English. Professional, reliable, and willing to learn.

Office Administrator Job - Huruma Highlights

Reception & Visitor Management: This role typically involves being the first point of contact for visitors and clients, managing reception areas, and ensuring a welcoming environment. Responsibilities often include handling incoming calls and directing inquiries.
Administrative Support Skills: Key skills include document management, data entry, scheduling, and basic office organization. Proficiency in common office software like Microsoft Office or Google Workspace is usually expected.
Customer Service Focus: A significant part of the job involves interacting with customers or clients, addressing their basic needs, and providing information. A professional and friendly demeanor is essential.
Entry-Level Career Path: This position is often suitable for individuals starting their careers in an office environment. It provides foundational experience in administrative tasks and office operations.
Confidentiality and Professionalism: Maintaining the confidentiality of office information and handling sensitive data responsibly is a crucial aspect of this role. Professional conduct with colleagues and clients is expected.

Description

• Seeking a diligent Office Administrator to provide essential day-to-day administrative and clerical support. • Responsibilities include managing phone calls, emails, visitor reception, filing, scheduling, and data entry. • Role requires maintaining accurate records, client communication, and office supply management. • Minimum 2 years of experience in an office or administrative role is preferred. • High school diploma required; administrative training is an advantage. • Proficiency in Microsoft Office Suite and strong organizational skills are essential. • Full-time, junior-level position with a salary range of KSh 15,000 - 20,000. • Located in Huruma, Nairobi.