Maelezo Zaidi

Salary: KSh 15,000 - 20,000
Job Type: Full-time
Career Level: Junior
Job Posted By: Individual
Responsibilities: Receiving and welcoming visitors and customers. Answering phone calls and responding to emails. Filing and organizing documents and records. Entering and updating information on computers. Printing, scanning, photocopying, and preparing documents. Assisting with appointments and office schedules. Handling basic customer inquiries and directing them to the right person. Keeping the office organized and ensuring supplies are available. Supporting other staff with daily administrative tasks. Maintaining confidentiality and handling office information responsibly. Following instructions from supervisors and completing assigned duties on time. Working professionally and respectfully with colleagues and customers.
Minimum Experience: 2 years
Requirements and Skills: Requirements: High school diploma or equivalent; additional administrative training is an advantage Previous experience in an office, administrative, or customer service role preferred Proficiency in Microsoft Office Suite, Google Workspace, email, and calendar management Strong organizational and time-management skills Excellent written and verbal communication skills Ability to handle confidential information professionally Attention to detail and accuracy in data entry and document preparation Ability to multitask, prioritize responsibilities, and meet deadlines Professional, friendly, and dependable attitude Ability to work independently and as part of a team Key skills: Scheduling and appointment coordination Filing and record management Reception and telephone etiquette Data entry and document formatting Basic bookkeeping or invoice processing Problem-solving and customer service Adaptability and willingness to learn
Minimum Qualification Requirements: For a general Office Employee position, you can write the minimum qualifications like this: Minimum Qualifications & Requirements KCSE certificate or equivalent qualification. Certificate or Diploma in Business Administration, Office Administration, Secretarial Studies, or a related field is an added advantage. At least 1 year of relevant office or administrative experience is preferred. Basic computer skills, including Microsoft Word, Excel, and email. Good communication and interpersonal skills. Good organizational and time-management skills. Ability to maintain accurate records and handle confidential information. Ability to work independently and as part of a team. Good command of written and spoken English. Professional, reliable, and willing to learn.

Ofisi Msimamizi Ajira - Huruma Mambo Muhimu

Usimamizi wa Mapokezi & Wageni: Jukumu hili kwa kawaida linahusisha kuwa mtu wa kwanza kuwasiliana na wageni na wateja, kusimamia maeneo ya mapokezi, na kuhakikisha mazingira yanayokaribisha. Majukumu mara nyingi hujumuisha kushughulikia simu zinazoingia na kuelekeza maswali.
Ujuzi wa Usaidizi wa Utawala: Ujuzi muhimu ni pamoja na usimamizi wa hati, uingizaji data, ratiba, na shirika la msingi la ofisi. Umahiri katika programu za kawaida za ofisi kama Microsoft Office au Google Workspace kwa kawaida hutegemewa.
Kuzingatia Huduma kwa Wateja: Sehemu kubwa ya kazi inahusisha kuingiliana na wateja, kushughulikia mahitaji yao ya msingi, na kutoa habari. Tabia ya kitaaluma na ya kirafiki ni muhimu.
Njia ya Kazi ya Ngazi ya Kuingia: Nafasi hii mara nyingi yanafaa kwa watu wanaoanza taaluma zao katika mazingira ya ofisi. Inatoa uzoefu wa msingi katika kazi za utawala na shughuli za ofisi.
Uhalisia na Taaluma: Kudumisha uhalisi wa habari za ofisi na kushughulikia data nyeti kwa uwajibikaji ni kipengele muhimu cha jukumu hili. Tabia ya kitaaluma na wenzake na wateja hutegemewa.

Maelezo

• Tunatafuta Msimamizi wa Ofisi mwenye bidii kutoa usaidizi muhimu wa kiutawala na kiutunzaji kila siku. • Majukumu ni pamoja na kusimamia simu, barua pepe, mapokezi ya wageni, kuhifadhi hati, ratiba, na kuingiza data. • Nafasi inahitaji kudumisha rekodi sahihi, mawasiliano na wateja, na usimamizi wa vifaa vya ofisi. • Uzoefu wa chini ya miaka 2 katika nafasi ya ofisi au kiutawala unapendelewa. • Stashahada ya shule ya upili inahitajika; mafunzo ya kiutawala ni faida. • Ujuzi katika Microsoft Office Suite na ujuzi mzuri wa kupanga ni muhimu. • Nafasi ya muda wote, kiwango cha chini, na mshahara wa KSh 15,000 - 20,000. • Iko Huruma, Nairobi.